PROPOSAL COORDINATOR
The Proposal Coordinator assists Area Sales Directors, Project Managers, Project Directors and Vice Presidents, Implementation Services in the development of formal proposals, statements of work, amendments to statements of work and the financial aspects of RFI / RFP responses. The Proposal Coordinator conducts and/or participates in Scope Definition Meetings in order to identify scope, timing and assumptions associated with all statements of work, and participates in financial discussions with prospects prior to contract execution in order to assess overall requirements and to develop effective, competitive proposals. The Proposal Coordinator interfaces with Contract Administration staff to expedite legal review and approval for initial statements of work.
Responsibilities:
*Maintain Services Estimator (proprietary pricing / proposal toolset) and associated templates
*Train and coach Services Estimator resources within Sales and Operations
*Conduct and/or participate in initial Scope Definition Meetings
*Develop proposals / initial statements of work in conjunction with Sales and Operations staff
*Review and approve, or facilitate approval by Manager, Business Consulting or VP, Sales Operations for all statements of work
*Ensure appropriate Implementation Services approvals are completed prior to initial statement of work delivery to prospects
*Interface with Contract Administration staff to expedite legal review and approval of initial statements of work
*Develop and maintain customer specific guidelines for unique legacy customer pricing / statement of work formats
*Facilitate regular updates to templates and costs as required
*Ensure effective hand-over of approved contracts / statements of work to Implementation Services team
Skills and Qualifications:
*Microsoft Excel and Microsoft Word expertise including Visual Basic for Applications, macros and advanced security techniques
*Excellent verbal and written communication skills
*Solid analytical skills
*Solid negotiation skills
*Excellent organizational and time management skills
*Self-motivating, able to assume responsibility and work autonomously in a professional manner
*Minimum of 2 years of prior contract management experience within CROs or other application software providers or equivalent relevant experience
*Minimum of 2 years of clinical background preferred
*Bachelors Degree in the Life Sciences, Business, Finance or Computer Science preferred, or equivalent relevant experience