Executive Administrative Assistant

3 days left

San Antonio, TX
Competitive salary
Aug 31, 2016
Sep 28, 2016
Result Type
Position Type
Full Time

JOB SUMMARY                                      Salary: $40,000 - 50,000 D.O.E.


Provide assistance to the executive management team, including all administrative duties, board activities, presentations, travel and special event planning. 



  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate a high level of customer/client service

  • Manage multiple C-Level Executive’s calendar activity, including sorting, prioritizing and scheduling appointments and meetings

  • Demonstrate a high level of emotional maturity, flexibility, and responsiveness

  • Show strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with an excellent attention to detail

  • Coordinate both domestic and international travel for various departments to include airfare, hotel, and ground transportation

  • Prepare and distribute detailed travel itineraries; maintain traveler files

  • Plan and direct programs, events, or conferences by arranging for facilities and catering, as well as issuing information or invitations, coordinating speakers and guests, and overseeing event budget

  • Assist marketing team with tradeshow coordination and ordering of marketing collateral as needed

  • Prepare and/or edit documents such as spreadsheets, agendas, correspondence, forms, reports and standard operating procedures

  • Work cooperatively/collaborate with other EAs and admins as needed with special projects, daily needs, company programs, and corporate-sponsored events

  • Assist with company and executive errands

  • Screen incoming calls and correspondence, responding independently when needed

  • Complete expense reports on behalf of executives as needed

  • Order and maintain supplies, and arrange for equipment maintenance

  • Conduct research and compile statistical reports

  • Communicate with internal staff at all levels

  • Act as custodian of corporate confidential documents and records, maintaining an up-to-date filing system

  • Maintain relationships with various company vendors, seeking out additional vendors as needed

  • Maximize office productivity through proficient use of appropriate software applications

  • May be requested to work overtime and weekends, and be reachable by phone and/or email after hours; Travel is required at the discretion of management

  • Other duties may be assigned

Apply for Executive Administrative Assistant

Already uploaded your resume? Sign in to apply instantly

All answers are required


Upload from your computer

Or import from cloud storage

Your Resume must be a .doc, .pdf, .docx, .rtf, and no bigger than 1Mb

4000 characters left

By applying for a job listed on Chem Jobs you agree to our terms and conditions and privacy policy. You should never be required to provide bank account details. If you are, please email us.